Trauma Registrar – Part Time

Reston Hospital Center - Reston
December 11, 2018
Reston, VA
Job Type


The Trauma Registrar/Database Administrator is responsible for assisting the Trauma Program leadership in the accurate and timely abstraction and submission of trauma case records into the facility trauma database.  The Trauma Registrar/Database Administrator will assist in trauma case data submissions to the Virginia State Trauma Registry, National Trauma DataBank, TQIP, and corporate trauma dashboard. 

Job Responsibilities

  •     Manages the daily operations of the trauma registry which includes utilizing basic principles for identifying high-quality data and ensuring complete and accurate data entry.
  • Submits trauma registry data into the VA State Trauma Registry, in a timely and accurate manner and in accordance with the Code of Virginia.
  • Coordinates with Information Systems and Health Information Management to determine inclusion criteria and appropriate patient population.
  •     Assists with maintenance and revision of the trauma database software.
  • Reviews and ensures coding accuracy of ICD-10/CM for all diagnoses, procedures, and operations as documented by the Hospital Information Management and assigns new codes whenever it is necessary.
  • Assists in providing data from the trauma registry in order to compile reports and statistical information for Performance Improvement Patient Safety meetings, research, and injury prevention outreach/ trauma education.
  • Communicates Trauma Performance improvement issues identified in trauma case evaluation to the Trauma Services Director, Trauma PI Coordinator, and/or the Trauma Medical Director.
  • Assists with maintenance and revision of the trauma database software.
  • Utilizing the facility electronic medical record and various external sources, prepares reports reflecting trauma care, outcomes, and trends.
  • Coordinates, collects, and enters data of trauma cases into the trauma database in a timely and accurate manner and with respect to state, national, and corporate submission deadlines.
  • Submits trauma registry data into the VA State Trauma Registry, in a timely and accurate manner and in accordance with the Code of Virginia.
  • Assists in preparation for as well as attends and participates in Trauma Service related meetings and conferences.
  • Participates in continuing education opportunities with a focus on trauma, trauma systems, coding and/or data systems.
  • Completes eight hours of continuing education units (CEU’s) annually as per Certified Specialist in Trauma Registry (CSTR) requirements.
  • Assists Trauma Program Director with communications regarding Local, Regional, State and National Registries to maintain accurate and complete information.
  • Interacts daily with trauma surgeons and other personnel in order to obtain/clarify needed information.
  • Assists with prompt response to all phone calls and written inquiries regarding Trauma Registry
  • Attends Virginia Trauma meetings and active participation on state and regional trauma committees (ES)
  • Participates in the Adult Trauma Service American College of Surgeons, Committee on Trauma review preparation and site review.
  • Possesses Abbreviated Injury Scoring Specialist certification (CAISS) or Specialist Trauma Registry certification (CSTR) or willing to obtain within 2 years of hire.
  • Must complete a Trauma Registrar Course and AAAM Injury Scaling Course within 12 months of hire.

Job Requirements

            Education:       Knowledge of required coding guidelines, medical terminology, anatomy and physiology, Trauma Registry software. Competent in the uses of Microsoft Word, excel and other computer software. Successful completion of American Trauma Society’s Trauma Registrar Course and the Association of the Advancement of Automotive Medicine’s Injury Scaling Course within 12 months of hiring. Must complete a minimum of 8 hours of registry-specific continuing education per year.

            Certification     Certified Specialist in Trauma Registries (CSTR) through the American Trauma Society’s Registrar Certification Board must be obtained within 2 years of hire.

Experience:     Previous medical records coding experience

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